DEA Audit Attorney in Contra Costa County
Understanding the DEA and DEA Audits
What is the DEA?
The Drug Enforcement Administration (DEA) is a branch of the U.S. Department of Justice. The DEA has the legal authority to conduct unannounced inspections of physician’s offices, controlled substance storage locations, laboratories, pharmacies, and any location licensed to store or dispense controlled substances. It is important to remember that the DEA is a law enforcement agency with special powers, including the ability to assess civil and criminal penalties. These penalties can range from a simple letter of admonition, which can trigger a medical board inquiry, to more severe consequences. Our physician lawyers view a DEA audit as a potential red flag for a larger investigation.
What is a DEA Audit?
A DEA audit is a law enforcement search of premises and records to ensure compliance with the rules and regulations governing the prescription, storage, and distribution of controlled substances. This is not just a routine audit; it can be part of or escalate into a criminal investigation.
While DEA audits are often routine and may involve cursory in-and-out comparisons and record reviews, they can be daunting if your practice is not set up for accurate tracking of distribution and prescription writing. For example, a 2011 case involved an honest medical practitioner and pharmacy being fined after a DEA audit.
Conclusion
DEA audits can be a significant concern for medical practitioners. It is crucial to ensure your practice is compliant with all regulations to avoid potential penalties and larger investigations. If you need assistance, our experienced physician lawyers are here to help.
DEA Audit Example: Dr. H Aaron Blaser
Case Overview
In the case of Dr. H Aaron Blaser, a dentist in Ketchum, Idaho, the DEA discovered a shortage of approximately 72,100 milligrams of Demerol. An audit of a nearby pharmacy also revealed an inability to account for a quantity of opiates. Although no criminal wrongdoing was alleged, a $35,000 civil fine was imposed. In most states, this fine would also trigger a medical board investigation.
Implications in Today’s Environment
Violations of this type would result in more serious sanctions in today’s opioid crisis environment. While the Blaser case was primarily a tracking issue, there has been a significant increase in DEA citations for storage issues. Fines can be imposed even without any deliberate wrongdoing. Notably, even 12 years after the event, the DEA press release still associates Dr. Blaser with this citation.
Preparing for a DEA Audit
Understanding DEA Inspections
A hostile DEA inspection is often designed to catch you off guard. If the DEA conducts an inspection late in the day or during holiday times, it may indicate they are looking for potentially serious violations. Regardless of whether the inspection is hostile (suggesting suspicion of criminal conduct) or truly civil or administrative, certain standards will always apply.
Proactive Preparation
For larger practices or those at high risk, we recommend comprehensive training to prepare for a sudden DEA audit. It is crucial to ensure that staff is well-versed in applicable federal and state regulations, storage regulations, and audit compliance procedures. In particular, audit-related records (in/out records) should be readily available and internally consistent.
Conclusion
This example underscores the importance of meticulous record-keeping and compliance with DEA regulations. Even minor discrepancies can lead to substantial fines and long-lasting reputational damage. If you need assistance navigating DEA audits and ensuring compliance, our experienced team is here to help.
Electronic Prescriptions – Be Careful
DEA audits, rule violations and controlled substance prescription abuse are a constant threat to practices that rely significantly on controlled substances for proper patient care. Changing opioid prescription rules, underground regulations and political pressures can lead to a DEA audit or medical board investigation. It is important to ensure that your electronic practices are consistent with current rules. Our physician lawyers can review your practice to ensure that you are DEA compliant.
Telemedicine or electronic prescriptions are addressed by DEA regulations which specify the conditions under which controlled substance prescriptions may be issued electronically. Before any electronic prescription or pharmacy application may be used to transmit prescriptions, a third party must audit the application for compliance with the requirements of 21 CFR part 1311. Alternatively a certifying organization whose certification process has been approved by DEA must verify and certify that the application meets the requirements of 21 CFR part 1311.
What are the DEA Rules?
You need to access accurate summaries of the DEA rules or better yet, review the rules themselves. The DEA storage Rules are found at 21 CFR 1301.71. Have you ever scanned (or even read in detail !) The rules are right there in Chapter 2 of the CFR’s (21 CFR Chapter 2) Take the time to read them and our pre-audit investigation can assist you in making sure you are compliant.
The office should have a discreet location for the inspection record review to take place and do not be shocked when the licensee/registrant of the facility is required to sign a DEA 82 form which is voluntary consent to the search/audit. Likewise do not fumble for keys or codes to access storage locations for controlled substances.
You should expect to produce
- Current usage logs
- Disposal records• Access to controlled substance storage cabinet or safe
- Purchasing records which will include invoices, packing slips, DEA Form 222 records.
Each scheduled substance should have a separate folder. - Waste or breakage-spillage reports (DEA Form 41)
- Theft/significant loss reports (DEA Form 106)
We recommend recording the audit although this may be seen as a hostile act by some DEA investigators. In the balance however, it is useful if the audit is overly aggressive or has significant negative findings which you intend to contest.
If the audit is routine the DEA may verbally or in writing provide suggestions for improvement. This is usually done in good faith and is not an investigative tactic. Be careful however in asking questions as the question itself may open a new area of investigation.
Client Testimonials
Contra Costa County Location - National Reputation for Excellence
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